Terms and Conditions for Use of Microsoft 365 Tools

1. Acceptance of Terms

By accessing and using Microsoft 365 tools provided by ST. WESINA NURSERY AND PRIMARY SCHOOL, users agree to comply with these terms and conditions. Continued use of these tools signifies acceptance of any updates or changes to these terms.

2. User Responsibilities

• Appropriate Use: Users must utilize Microsoft 365 tools solely for educational purposes. Activities such as gaming, unauthorized file sharing, or any non-educational use are prohibited.

• Security: Users are responsible for maintaining the confidentiality of their login credentials. Sharing passwords or allowing others to access their accounts is strictly forbidden.

• Compliance: Users must adhere to all school policies, guidelines, and applicable laws regarding the use of digital tools. This includes respecting the school's code of conduct and any specific rules related to technology use.

3. Privacy and Data Protection

• Data Security: The school is committed to protecting user data and will implement appropriate technical and organizational measures to ensure data security.

• Consent: By using Microsoft 365 tools, users consent to the collection, processing, and use of their data as outlined in the school's privacy policy. This includes data necessary for account creation, usage monitoring, and educational purposes.

4. Intellectual Property

• Respect for Copyright: Users must respect intellectual property rights and refrain from using Microsoft 365 tools to share, distribute, or reproduce copyrighted material without proper authorization. This includes software, documents, images, and other digital content.

• Original Work: Users are encouraged to create and share original content. Plagiarism or unauthorized use of others' work is strictly prohibited.

5. Prohibited Activities

• Misuse: Users must not engage in activities that disrupt the educational environment, such as:

  • Cyberbullying: Harassing, intimidating, or threatening other users online.

  • Spreading Malware: Uploading or distributing malicious software that can harm the school's network or other users' devices.

  • Inappropriate Content: Sharing or accessing content that is obscene, offensive, or not suitable for the educational setting.

  • Unauthorized File Sharing: Distributing copyrighted material without permission.

  • Gaming: Using Microsoft 365 tools for playing games that are not related to educational activities.

  • Unauthorized Access: Attempting to access restricted areas of the Microsoft 365 platform or other users' accounts. Users must not attempt to bypass security measures or gain unauthorized access to school systems.

6. Acceptable Activities

• Collaborative Projects: Working together on group assignments using Microsoft Teams or SharePoint.

• Research: Using tools like OneNote and Word to gather information and create reports.

• Communication: Engaging in discussions with classmates and teachers through Teams chat and video calls.

• Homework Submission: Submitting assignments and homework through Microsoft Teams or OneDrive.

• Skill Development: Using educational apps and resources available in Microsoft 365 to enhance learning and develop new skills.

• Creative Work: Creating presentations, videos, and other multimedia projects using PowerPoint and other Microsoft 365 tools.

7. Limitation of Liability

ST. WESINA NURSERY AND PRIMARY SCHOOL is not liable for any direct, indirect, incidental, or consequential damages arising from the use or inability to use Microsoft 365 tools. This includes, but is not limited to, data loss, service interruptions, or unauthorized access to user accounts.

8. Amendments

The school reserves the right to amend these terms and conditions at any time. Users will be notified of any changes through official school communication channels. Continued use of Microsoft 365 tools after such changes signifies acceptance of the updated terms.

9. User Support

• Help Desk: Users can access support through the school's help desk for any issues related to Microsoft 365 tools. The help desk is available during school hours and can be reached via email or phone.

• Training: The school provides regular training sessions to help users effectively utilize Microsoft 365 features. These sessions cover basic and advanced functionalities, ensuring users can maximize the benefits of the tools.

• Resources: Users have access to a variety of online resources, including tutorials, FAQs, and user guides. These resources are designed to provide additional guidance and support for using Microsoft 365 tools.

10. Data Retention Policies

• Retention Period: The school will retain user data for the duration of the user's enrollment and for a period of up to five years after the user leaves the school. This retention period is necessary for administrative purposes and to comply with legal requirements.

• Data Deletion: Upon the expiration of the retention period, user data will be securely deleted from the school's systems. Users can request the deletion of their data earlier by contacting the school administration, subject to legal and administrative constraints.

• Backup and Recovery: The school will maintain regular backups of user data to ensure data integrity and availability. In the event of data loss or corruption, the school will take appropriate measures to recover the data.

11. Contact Information

For any questions or concerns regarding these terms and conditions, users can contact the school administration at:

• Email: admin@drwesina.com

• Phone: +256 786 015 627

• Address: ST. WESINA NURSERY AND PRIMARY SCHOOL, Sironko, Uganda

School Policies for Use of Microsoft 365 Subscription at ST. WESINA NURSERY AND PRIMARY SCHOOL

1. Purpose

The Microsoft 365 subscription is provided to enrich the educational experience at ST. WESINA NURSERY AND PRIMARY SCHOOL. It serves as a tool to enhance teaching, learning, and administrative processes, promoting a more interactive and efficient educational environment.

2. Access and Usage

Eligibility

All students, teachers, and administrative staff at ST.WESINA NURSERY AND PRIMARY SCHOOL are eligible to access Microsoft 365 tools.

Account Management

• Security: Users are responsible for the security of their accounts. Passwords should remain confidential and not be shared.

• Logout Protocol: Users must ensure they log out of their accounts when not in use to prevent unauthorized access.

Appropriate Use

Microsoft 365 tools are strictly for educational purposes. Non-educational activities such as personal use and gaming are not allowed.

• Collaborative Projects: Utilize Microsoft Teams or SharePoint for group work.

• Research: Gather information and create reports using OneNote and Word.

• Communication: Use Teams for discussions with classmates and teachers via chat and video calls.

• Homework Submission: Submit assignments through Microsoft Teams or OneDrive.

• Skill Development: Leverage educational apps within Microsoft 365 to learn new skills.

• Creative Work: Craft presentations and multimedia projects using PowerPoint and other available tools.

3. Digital Citizenship

Respectful Communication

• All users must communicate respectfully and professionally. Cyberbullying, harassment, and inappropriate language are strictly prohibited.

Collaboration

• Collaboration is encouraged using Microsoft Teams and other tools. Respect for others' contributions and intellectual property is key, and proper credit should be given to others' work.

4. Content Management

Data Security

• Protect sensitive information by using strong passwords and two-factor authentication when possible. Unauthorized sharing of confidential data is prohibited.

Copyright Compliance

• Users must adhere to copyright laws and should not distribute copyrighted materials without permission.

Content Creation

• Original content creation is encouraged. Plagiarism and unauthorized use of others' work are prohibited, requiring proper citation of sources.

5. Monitoring and Compliance

Usage Monitoring

• The school may monitor the use of Microsoft 365 tools to ensure policy compliance. Monitoring may include login times, usage patterns, and shared content.

Policy Violations

• Violations may lead to disciplinary actions, such as warnings, temporary suspensions, or permanent revocation of access, based on the severity of the violation.

6. Training and Support

Training Sessions

• Regular training sessions are available to help users utilize Microsoft 365 features effectively. These sessions cover both basic and advanced functionalities.

Help Desk

• Support is available through the school’s help desk during school hours via email or phone, offering troubleshooting, technical assistance, and best practice guidance.

7. Data Retention and Privacy

Retention Period

• User data will be retained for the duration of enrollment and up to five years after leaving the school, primarily for administrative purposes and legal compliance.

Data Deletion

• Users may request earlier data deletion, subject to legal and administrative constraints, by contacting the school administration.

Privacy Protection

• The school is dedicated to protecting user privacy with measures like encryption, access controls, and regular security audits.

8. Amendments

The school reserves the right to amend these policies at any time. Notifications of changes will be communicated through official school channels such as email and the school website.

9. Contact Information

For questions or concerns regarding these policies, users can contact the school administration at:

• Email: admin@drwesina.com

• Phone: +256 786 015 627

• Address: ST. WESINA NURSERY AND PRIMARY SCHOOL, Sironko, Uganda

These policies ensure a safe and productive environment for all users, facilitating the best possible use of Microsoft 365 tools in education.